Vacature Compliance and Grant Specialist

Compliance and Grant Specialist

Date: 15 Dec 2023

Oxfam Novib stands behind the people who stand up for equality. Together, we fight for a world where everyone has equal opportunities, regardless of gender, ethnicity or skin color. A world where everyone feels safe; where income gaps are shrinking instead of growing, where climate change is tackled in a firmer and more honest way.

Equality is the common thread throughout our activities and projects, but also internally. We are aware that our team of colleagues can be even more diverse and that having a diverse team is the only way to see the world from a broad perspective. To obtain a multi-voiced team, we are therefore calling in particular on women, members of the BIPOC and LGBTQIA+ communities, or people with disabilities to apply for this job.

The Finance and Operations Department has the core responsibility to deliver enabling operational services that help the organization achieve its impact goals and ensure that it fulfils its external regulatory requirements. The department consists of four functional units (ICT and Facilities; Integrity; HR, People and Culture; Corporate Finance, Quality and Control), one expertise unit (Project and Donor Compliance) and an Executing Affiliate (EA) unit (EA Global Business Support) where business support to our EA country offices are clustered.

As an expertise unit, the Compliance and Risk Support Unit consists primarily of staff who provide project control, compliance oversight and an overall support function to Oxfam Novib's externally funded project portfolio. Focusing on the second line of defense for externally funded projects (risk control and compliance oversight functions), the unit works from a risk-based approach to ensure that project-related processes are properly designed, controls are in place within the first line of defense (management controls) and are operating effectively. This unit mitigates risks (financial, operational and reputational) and contributes to protecting the organization's interests by providing quality donor contract management and compliance support.

The position we are looking for fulfils an important role in the Compliance and Risk (CORE) team and directly contributes to the objective to prevent and mitigate operational, financial, and reputational risks for Oxfam Novib for the projects that are funded by our institutional donors.

Driven by a risk management approach, the position ensures compliance to institutional donor requirements and adherence to Oxfam Novib standards and procedures during project implementation regarding compliance and contribute to the prevention and mitigation of risks for the organization through hands-on support to project teams.

This position will work closely with the Donor Financial Compliance and grant specialist on set portfolio scope and will have a support and advisory role with the respective Donor Engagement Managers. This position concerns a temporary role for 6 months, with the option of extension if feasible.

Key responsibilities

• Provide expertise advice / support to project staff on ensuring donor compliance to institutional donor requirements during the entire project cycle on the defined portfolio to ensure high quality grant management and delivery of projects.
• Advise Senior Management or any other relevant stakeholder as per the defined authorization thresholds and as per sign off procedures on all contractual deliverables specific to projects with the high-risk portfolio.
• Advise the bid committee (where applicable/as requested) on tangible potential risks identified during project implementation specific to new funding opportunities to ensure that mitigation actions are considered during project design.
• Work with the project teams on the follow-up of compliance reviews to ensure that critical issues are resolved promptly, ensuring adherence to best practices and internal policies.
• Actively support project teams on risk management tasks, by providing tailor-made hands-on support, advice and project control as needed with a specific attention to projects directly managed and implemented by Country Offices. Provide grant management support and oversight to projects where Oxfam Novib is only a Partner Affiliate.
• Act as a helpdesk on all grant management-related questions from project teams.
• Map, update and maintain all Oxfam Novib's donors institutional funding business rules, processes and related guidance tools related to the defined donor portfolio and work with other unit members to connect it to Oxfam Novib internal policies, standards, procedures, and processes.
• Actively contribute to system continuous improvement in relation to compliance in relation to the defined donor portfolio.
• Contribute to internal Oxfam Novib projects when required.

At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment as well as outstanding opportunities to develop your career.

Who are we looking for?

With a strong background in business administration, quality management or project management. You display excellent interpersonal, critical thinking skills and view of the big picture. Having a strong attention to detail, an analytical acumen, intellectual curiosity, creativity and a proven work ethic, you are always up-to-date about industry best practices with a how do we fix this attitude. You are able to handle requests from multiple sources, work on different projects and work effectively individually as well as across teams and in a multi-cultural environment, with a focus on promoting diversity and inclusivity.

You have both a business and risk mind coupled with an excellent writing skills and previous track records in process mapping related work.

With a strong commitment to Oxfam's values, you approach work with energy and a positive, constructive attitude.

Furthermore, you have:

• A bachelor (HBO/WO) degree in business administration, international relations, project management or any relevant field.
• At minimum of five (5) years of relevant and progressively responsible experience (post qualification) is required.
• Experience in program management, grants management or proposal/business development/design.
• Prior knowledge of main institutional donor and government regulations preferred.
• Experience working with or as part of project teams in either Africa, Asia and/or the middle East is essential.
• You are knowledgeable in the humanitarian / development sector.
• Fluency in English is essential, and a good working knowledge of Dutch or French is desirable.
• You have a valid permit to reside and work in the Netherlands.

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
• At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice .
• Oxfam Novib is committed to offering you a motivating work environment at our offices in The Hague. This position concerns a temporary role for 6 months, with the option of extension if feasible.
• Oxfam Novib offers an attractive and honest benefits package, including a year-end allowance and yearly pay increase from the Collective Labor Agreement. Moreover, we offer complementary options to choose from. The salary range for this position is set in scale 9 with a salary range between €3.112,- and €4.788,- gross based on 36 hours a week. This position is open for 36 hours per week.
• Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
• We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

Functie:	compliance and grant specialist
Startdatum:	15-12-2023
Ervaring:	Ervaren
Educatielevel:	HBO
Contracttype:	Vast
Salaris:	3112 – 4788
Uren per week:	36 – 36

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